Online Meetings and Video Conferencing


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For Video Conferencing & Screen Sharing

Host online meetings and start video conferencing anywhere with up to 100 participants and 25 video feeds simultaneously per meeting. This web based and mobile online meeting solution is reliable and simple to use, allowing for live video conferencing, built-in voice over IP calling or telephone numbers to connect to meetings, and a built-in chat box.

You can start an online meeting any time in just a few seconds and start inviting people immediately using links and secure join codes. Schedule meetings ahead of time and easily invite people any time, even during a meeting that has already started.

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Pricing and Packages for Zoho Meeting for Video Conferencing & Screen Sharing

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A)  Zoho Meeting for Video Conferencing & Screen Sharing - Standalone Pricing:
  • $8/host/mo Billed Annually
  • $10/host/mo Billed Monthly

100 Participants per Meeting
Each Host Can Record & Store 10+ Meetings

Compare Zoho Meeting Plans

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B)  Zoho One - All 40+ Zoho Business Cloud Applications, Including Zoho Meeting:
  • $30/mo/user - All employees must have an account for this price
  • $75/mo/user - For any number of users

All Applications Come At Enterprise Tier

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A)  Zoho Meeting for Video Conferencing & Screen Sharing - Standalone Pricing:
  • $8/host/mo Billed Annually
  • $10/host/mo Billed Monthly

100 Participants per Meeting
Each Host Can Record & Store 10+ Meetings

Compare Zoho Meeting Plans

 
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B)  Zoho One - All 40+ Zoho Business Cloud Applications, Including Zoho Meeting:
  • $30/mo/user - All employees must have an account for this price
  • $75/mo/user - For any number of users

All Applications Come At Enterprise Tier

Video Conferencing & Screen Sharing Features

  • Secure Online Meetings and Video Conferencing

    Use the “Lock Meeting” button to keep people out of your live meeting. Get alerted when people try to join and choose whether or not to let them into your meeting. More Details

  • Host and Co-Host Moderator Controls

    As a host of the meeting you can mute people, or everyone, at any time. By default anyone can talk when they join the meeting. You can choose to remove anyone from the meeting at any point. More Details

  • Record Meetings

    Hit the record button at any time, or multiple times during the meeting. Each video recording segment you create will be available after the meeting in your recordings section of Zoho Meeting. The recordings are in .MP4 video file format and can be downloaded. There is also a sharable link where people can click to view the view online or download the video file too. More Details

  • Automatic Email Invites or RSVPs

    Just enter the email addresses you want to invite and let the system take care of everything for you. You can add more people at any time, even during the meeting. The email invitations contain everything your potential attendees need to mark the date in their calendar and join the meeting when the time comes. You can even embed a join link to your blog, website, or post a link to your social media for upcoming meetings. More Details

  • Video Conferencing with Built-In Audio

    Use the built-in voice over IP to connect your computer headset or microphone and talk through your computer. There’s also a toll-free call in telephone line where people can dial in and enter a special meeting code to let them in. The VoIP and telephone call-ins can all hear each other in the meeting so no matter what method people use to connect, it works.

  • Text Chat Box Built-In

    Use the chat box to say hello, type secondary information while the main meeting is taking place, or to send URL links to other attendees. If someone doesn’t have a working microphone, they can still hear you and type to you. More Details

  • Enable Remote Computer Access for Support

    Go a step further and take control of someone’s computer to assist them further. This can be enabled if the attendee allows you access and shares their desktop.

  • Share Your Screen with The Meeting

    Use Zoho Meeting to make presentation to clients, demonstrate products or services remotely, collaborate live, and more. More Details

Online Meeting Security & Accessibility

Security

You can be sure your meetings are secure and that people won't be able to just pop in randomly. Every meeting has a "Lock Meeting" button that when activated makes it so no one else can join the meeting, even if they have the link to join that was previously sent out. The host or co-hosts will be notified if someone is trying to join a locked meeting, they can then decide to let them in or not.

Accessibility

People can join your meeting in two ways, via web browser or a mobile phone app. The full desktop web browser experience is ideal because it makes use of all available features, while the mobile phone has most features, there are some limitations. The desktop and mobile app teams are always developing and improving Zoho Meeting, so you can expect features that premier on the desktop version to be released on the mobile versions soon after.

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Zoho Meeting via Web Browser

All you need is a web browser to host or join an online meeting, no downloads are required on either end! There are quick launch options available as well.

Record your meetings and review them later on to use for training or notes.

  • No sign-in required, launch instant meetings in a few taps
  • invite anyone using a secret key or link to your meeting

No downloads Required. There are also browser plugins and a desktop app available for your convenience:
Firefox Zoho Meeting Plugin
Google Chrome Zoho Meeting Plugin
Desktop Quick Launch Application

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The image above shows what Zoho Meeting looks like on a desktop web browser. In this example the host is sharing their web browser window with Tom, the viewer. Tom can't see the "Lock Meeting" or "Record" buttons on his top options bar because Tom is not a host or a co-host but just a regular attendee to the online meeting.

Zoho Meeting iOS and Android Apps

Start a meeting from anywhere using the Zoho Meeting iOS app. Meet with anyone you want using video and audio and share your phone's screen to show what you're looking at. Meeting recordings are also available on mobile meetings. Review your meeting later and use it for training or notes.

  • No sign-in required, launch instant meetings in a few taps
  • Invite anyone using a secret key or link to your meeting

Host and join meetings from the new Zoho Meeting iOS app. Join a webinar using the iOS and Android apps. Share your video using cellular data or a WiFi connection.

Get Zoho Meeting On The Apple App Store
Get Zoho Meeting at Google Play

Opens a New Tab with a YouTube Video

Click the video above to see how the Zoho Meeting iOS mobile phone app works.

Online Meeting Setup

Scheduling an online meeting is easy and only takes a few seconds. Remember, you can create an instant meeting or schedule one like below. To schedule an online meeting in Zoho Meeting, just select the date and expected start and end time for the meeting. By default, you are selected as the meeting presenter, but you can select any of your organization's users to be the presenter.

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Add as many participants as you like, up to 100 people can attend the meeting at one time, with 25 video feeds showing at once.

If you have invited people before or if they are in your Zoho based contact list, they will show up as available participants to add, otherwise, just enter in their email to invite them.

You can schedule the meeting to repeat every day, week, month, etc. or have a one-time meeting by default.

Type a description for the meeting agenda, then adjust the meeting reminder email timing if needed.

Click Save at the top right when finished to schedule the online meeting and send the email invites at once.

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Track Upcoming and Past Online Meetings

Once your meeting is scheduled, you can see it on your upcoming list of meetings. If you are the Super Admin of your organization you can see all the upcoming and past meetings for all users, otherwise you can only see upcoming and past meetings for meetings that you participate in. Click the "Past Meetings" tab to see a list of all the organization's past meetings if you are the super admin or your own past meetings if you are a regular user.

Participant Invites and Joining Options

There are multiple ways to invite potential attendees to join your online meeting.

People invited to your online meeting recive an email like this:
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Share A URL Link to The Online Meeting:
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Embed a meeting link on your blog or website:
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Special iframe code to embed a join button online.

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The result of the iframe code showing the live join meeting button.

Join an Online Meeting using a Special Meeting-Key for Zoho Meeting:
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Record, Replay, and Share your Online Meetings

Zoho Meeting makes it easy to record your online meetings and video conferencing sessions. After the recordings are finished, they are available in your system and stored in the cloud. You can share a link that lets people play the video in their browser or download the video file to their computer. You can also download the video file directly from the app for your own purposes. 

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Online Meeting Feature Details

  • Share Your Screen with The Meeting

    Choose how you want to share your screen. If you have multiple monitors, you can choose which screen you want to share. If you want to restrict what other meeting participants can see, then choose to share only one application at a time, so other people can’t see the surrounding desktop and screen. If you are browsing online and want to share only one specific tab from your web browser, you can choose the exact tab to share without sharing the rest of your screen.

  • Add Meetings to Your Calendar

    Each meeting comes with a .ics file for both you and your clients. This lets you easily add the meeting date and time to any calendar system using this standardized file format.

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  • Built-In Chat Box

    Every meeting comes with a built-in chat box so you and your participants can communicate via text. This is also a good way to send URL links to one another or to troubleshoot if someone is having problems with their microphone setup. If there is a speaker engaging the rest of the group, participants can comment in the chat box without interrupting the speaker. After the meeting is over there is an option to download the chat transcript for your records.

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  • Prevent Double Booking of Online Meetings

    In Zoho Meetings there is a warning dialogue that will appear if you try to create a meeting with overlapping time periods. This helps you to prevent double booking by accident.

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Zoho Meeting Integrations

 
  • Zoho CRM and Zoho Meeting Integration for Online Meetings and Video Conferencing

    The Zoho CRM and Zoho Meetings integration works by allowing you to quickly meet with a CRM lead or Contact from the CRM using built-in buttons and reminder notifications. Once the integration is completed, go to a lead or contact’s page and click the “…” icon at the top right to find the new Zoho Meeting buttons labeled “Meet Now!” and “Schedule Online Meeting”. By using either of these two buttons, a meeting record will be attached to the page’s “Open Activities” and “Invited Meetings” related lists.

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Using the “+ Meeting” button on the CRM " Open Activities” related list or inviting a lead directly from Zoho Meeting will not add a line record to Zoho CRM’s “Invited Meetings” related list. 

  • Using the “+ Meeting” button from the “Open Activities” related list will only add a record to the CRM “Open / Closed Activities” related lists (the line "New Meeting 1" in the image above).
  • Creating a meeting from within Zoho Meeting will not add a record to either related list in Zoho CRM. 

If you spend most of your time in Zoho CRM, a reminder notification will pop up in your bottom right corner reminding you that a meeting is happening. The pop-up reminder gives you a button to quickly join the meeting at that time, popping open a new browser tab with Zoho Meeting.

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  • Zoho Bookings and Zoho Meeting Integration for Online Meetings and Video Conferencing

    In Zoho Bookings you can create a service that is set as an online meeting. Anyone who books your new service will be sent an email notification about the date and time, and how to join the online meeting. Any bookings from Zoho Bookings will show up as open activities if you have Zoho CRM also integrated with Zoho Bookings. Having Zoho Bookings integrated with Zoho Meeting is a great way to automate the meeting process. This eliminates an extra step and avoids delays to the meeting process. Having an online calendar with available time slots for clients to choose from is a powerful time-saving tool.

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After you enable the online meeting service in Zoho Bookings, make sure to edit your Zoho Booking Workspace's notifications to include the %meetinginfo% variable.


Burkhardt & Company specializes in helping businesses setup enterprise resource planning software including Zoho Meeting.

As you can see this cloud software is simple to use and powerful tool for business. When properly implemented and combined into a larger business process and ERP system, the automation capabilities offered by the Zoho One package are immense. Contact us now or book a free Zoho demonstration appointment to see how we can revolutionize your business.

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